Safeguarding Policy

Trianon Music Group (TMG) recognises that it has the responsibility to safeguard the welfare of all children, young people and vulnerable adults in their charge. TMG accepts the duty of care under the following legislation:

Children and Young Persons Act 1963, the Child Performance Regulations (1968), the Protection of Children Act (1999), the Criminal Justice and Court Services Act (2000), the Children Acts 1989, 2004 and 2014, Safeguarding Vulnerable Adults 2015 and 2018

To reflect this commitment to ensuring the well-being of children and young people, TMG is a member of Suffolk County Council Safeguarding Partnership and ‘Making Music’.


TMG believes that:
The welfare of all is paramount whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity; they have the right to protection from abuse;
All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately;
All members of TMG must be clear on how to respond appropriately.


TMG will ensure that:
All participants will be treated equally and with respect and dignity;
The welfare of each person will always be put first;
Enthusiastic and constructive feedback will be given rather than negative criticism;
Bullying will not be accepted or condoned;
All adult members of the society provide a positive role model for dealing with other people; action will be taken to stop any inappropriate verbal or physical behaviour;
It will keep up-to-date with health and safety legislation;
It will keep informed of changes in legislation and policies for the protection of children;
It will undertake relevant development and training;
It will hold a register of every person involved with the society and will retain a contact name and number close at hand in case of emergencies.

TMG will treat all children, young people and vulnerable adults with respect and celebrate their achievements in accordance to Home Office guidelines “Safe from Harm” and Suffolk County Council guidance on Good Practise for voluntary amateur theatrical organisations.  TMG has reviewed its procedures and has agreed to implement the following measures. These are intended to minimize the occasions of risk and to assist adult members of the group in identifying opportunities to safeguard the best interests of children and young people as well as their individual interests.

Supervision during rehearsals and other Trianon activities must not involve a young person under the age of 18 (NSPCC)being left in the charge of a single adult other than that of the child’s own parent/carer. This includes auditions and transportation in relation to rehearsals or performances (unless arranged by the parent).

Both orchestra and the choir will have named adults responsible for safeguarding the welfare of children within the Group who will oversee the implementation of these guidelines. The adults will comply with DBS procedures and will undertake training as appropriate. Members of Trianon would take any concerns they have witnessed or heard to the names safeguarding officers.

A Safeguarding Co-ordinator will be appointed to oversee the policy, and ensure appropriate action is taken on any concerns raised.

Orchestra and choir secretaries should make known to Section Leaders, any vulnerable person their section, and the Section Leaders must be aware of the guidelines adopted by the group. This policy and future updates will be published on the TMG web site.

Arrangements for tours, trips or workshops involving any school age children under 18 (including those attending colleges), must ensure that adequate supervision and appropriate arrangements are made following the above guidelines. These include a signed permission form completed by the parent/carer for each event.

Any photographs taken of children under 16 should not be published without permission is given by the parent/carer and the young person is consulted.

Role of the Safeguarding Co-ordinator
1          To ensure that confidentiality is kept.
To ensure the Management Committee is aware of any issues around the maintenance of the policy, and to report to them on a regular basis.
2          Ensure that leaders within the group are aware of the Safeguarding Policy.
3          To ensure that a number of members of the group have successfully completed DBS checks. (to be determined by the management)

4          To receive, monitor and record concerns regarding the safety and well-being of the children, young people and vulnerable adults who take part in Trianon activities.
5          Where appropriate, to make prompt referrals on concerns raised to Suffolk County Council and liaise with other agencies.
6          To lead an annual review of the policy.


The TMG Safeguarding Co-ordinator is Susie Mawson
For further details, please contact TMG Administrator Dominique Nightingale by email at

Additional safeguarding officers are:
Orchestra: Wendy Matthews, Josh Mundy
Choir: Margaret Nicholls

Useful contacts
Customer First (Children’s Services): 0808 800 4005
Suffolk Police: 01473 613 500

Suffolk Safeguarding Children Board

Working Together to Safeguard Children

Making Music (provide DBS checks)


Trianon website for ‘Health and Safety document: Data and Privacy Policy.


Date policy issued               August  2018

Date of ratification   August 2018

Review date              August 2019